Excel to PDF - Convert Spreadsheets Securely
Convert Excel spreadsheets to PDF online
or Drag & drop files here
Supported formats: .xls, .xlsx, application/vnd.openxmlformats-officedocument.spreadsheetml.sheet, application/vnd.ms-excel
Turn Spreadsheets Into PDFs That Look Right
Ever sent an Excel file to someone without Excel? Columns get scrambled, formulas disappear, fonts go haywire. This converter renders your spreadsheet exactly as it appears on your screen—then outputs a PDF that'll look identical on any device, any operating system.
Converted a 47-sheet financial workbook with merged cells and conditional formatting in 12 seconds flat.
Converting Your Spreadsheet
Drag your .xls or .xlsx file onto the page
Pick landscape if your columns spill past M or N
Toggle gridlines on if you want cell borders visible
Hit Convert and wait a few seconds
Download your PDF
Ditch the "Save As PDF" Headache
Every Sheet, Every Tab
Multi-sheet workbooks convert entirely. Sheet 1 becomes page 1, Sheet 2 becomes page 2. No manual combining.
Fit-to-Page That Actually Works
Wide spreadsheets shrink intelligently. A 20-column report fits on one landscape page without cropping column T.
Conditional Formatting Survives
Those red/yellow/green cells you spent 30 minutes setting up? They make it through.
No Excel License Required
Your recipient doesn't need Microsoft Office, Google Sheets access, or anything else. PDF opens everywhere.
Locked Down Output
Nobody can accidentally edit your numbers. The PDF is read-only by nature.
Runs in Your Browser
Your quarterly financials stay on your machine. We never see them.
Device-Specific Notes
Windows
Chrome and Edge work best. Firefox handles large files fine too.
- Open the converter in your browser
- Drag .xlsx files from File Explorer directly onto the page
- Choose landscape for wide spreadsheets
- Download lands in your Downloads folder
Mac
Safari handles the conversion smoothly. Chrome works too. Numbers files need exporting to .xlsx first.
- Open Safari or Chrome
- Drop your Excel file from Finder
- Configure page layout
- Find your PDF in Downloads
Linux
Firefox and Chrome both work. LibreOffice Calc files (.ods) need saving as .xlsx first.
- Navigate to the converter
- Upload your spreadsheet
- Adjust settings as needed
- Download your converted PDF
iPhone & iPad
Safari works but complex spreadsheets take longer. Good for quick conversions under 5MB.
- Tap the upload area
- Select from Files or iCloud
- Wait for conversion
- Share or save the PDF
Android
Chrome performs better than other browsers. Keep files under 10MB for smooth conversion.
- Open Chrome on your device
- Upload from Downloads or Drive
- Select your preferences
- Download the PDF
Alternatives Compared
| Feature | PDFyogi | Excel Desktop | Google Sheets | iLovePDF |
|---|---|---|---|---|
| Multi-sheet conversion | ✓ All sheets | ○ Active sheet only by default | ○ Manual per sheet | ✓ Yes |
| Fit-to-page scaling | ✓ Smart scaling | ✓ Yes | ○ Limited | ✓ Yes |
| Conditional formatting preserved | ✓ Preserved | ✓ Native | ○ Sometimes lost | ○ Partial |
| Gridline control | ✓ Toggle on/off | ✓ Yes | ○ Limited control | ✗ No control |
| No upload to cloud | ✓ 100% local | ✓ Local | ✗ Cloud upload | ✗ Server upload |
| Batch processing | ✓ Up to 20 files | ✗ One at a time | ✗ One file at a time | ○ 2 free/day |
| Free to use | ✓ Completely | ✗ $100+/year | ✓ Free | ○ With limits |
| Works without Excel | ✓ Browser-based | ✗ Requires license | ✓ Web-based | ✓ Yes |
Spreadsheet-Specific Tricks
Landscape for Wide Data
If your spreadsheet has more than 10-12 columns, flip to landscape. It'll actually be readable.
Hide Columns You Don't Need
Hidden columns in Excel stay hidden in the PDF. Clean up before converting if you've got scratch columns.
Fit-to-Page Isn't Magic
A 50-column spreadsheet scaled to fit one page will have microscopic text. Sometimes splitting across pages makes more sense.
Freeze Panes Don't Transfer
PDF doesn't have freeze panes. If row headers are important, consider repeating them or restructuring.
Check Your Print Area First
Excel's print area settings affect what gets converted. Clear it if you want the whole sheet.
Formulas Show Results Only
The PDF contains calculated values, not formulas. =SUM(A1:A100) becomes 5,432—which is usually what you want.
Gridlines Are Optional
Financial reports often look cleaner without gridlines. Toggle them off for a polished presentation.
Specs and Limits
Spreadsheet Questions Answered
Formulas convert to their calculated values. The PDF shows the result, not the formula. If you need to show formulas, use Excel's formula view before converting.